EATS 2026 Cascais: Dates and Exhibitor Stand Planning

EATS 2026 Cascais runs from 3–5 November at Estoril Congress Centre, Portugal. The organiser distinguishes the 3 November pre-event activities from two full days of conference, exhibition and networking. A useful stand brief should make the training solution easy to understand while confirming the actual plot, demonstration needs, freight arrangements and event approvals.

EATS 2026 Cascais: dates, venue and programme

The official 2026 event summary confirms the European Aviation Training Summit dates and venue. It describes conference streams covering pilot, cabin crew, approved training organisation and maintenance technician training, alongside an exhibition of training providers, equipment, simulators, software and content.

The same page identifies pre-event workshops, additional meetings and an icebreaker on 3 November. It lists Heads of Training workshops as invitation only. Do not interpret the overall three-day date range as three identical exhibition days or assume that a general registration includes every restricted activity. Use the current programme and your registration category to plan attendance.

For an exhibitor, the operational schedule is another document: delivery, installation, handover and dismantling times need confirmation from the event team. The public summary does not establish those windows, a specific rigging allowance or permission to use an independent contractor.

Build the stand around one training conversation

Start with the task your visitor needs to assess. A simulator supplier, a training provider and a software company need different demonstrations. Describe the user, the training problem, the part shown on the stand and the evidence available for a later technical discussion.

For example, an illustrative software demonstration might follow a sample training record from scheduling to reporting. A simulator exhibit might explain a particular training function using an approved static display or demonstration. These are briefing examples; they do not establish regulatory acceptance, training credit or a confirmed exhibitor’s capabilities.

Stand requirement	Decision to resolve	Evidence for approval
Equipment display	What physically travels to the venue?	Dimensions, mass, handling points and transport packaging
Screen demonstration	What can visitors see clearly?	Screen layout, sample sequence and cable plan
Technical conversation	Where can a longer discussion take place?	Furniture and seating shown on the scaled plot
Visitor follow-up	What action can staff agree?	Approved request form and named handover owner
Fallback presentation	What works if equipment or connectivity fails?	Tested offline material or static explanation

Review the plot before choosing custom or modular construction

Obtain the current stand allocation and package specification. Check dimensions, open sides, supplied surfaces, furniture, lighting and services. A proposed design should show these existing provisions as well as any additions, so that the quotation does not charge for replacing something that already meets the brief.

Modular components can suit a straightforward display with replaceable graphics. A custom element may be justified by an equipment support, a particular sightline or a meeting requirement. Compare both approaches against the same task, approvals, available time and complete cost. Neither format automatically delivers better enquiries.

On the drawing, include the equipment operator and people watching, rather than showing only furniture. Check how staff can greet someone while another conversation continues. Keep access to storage practical and avoid relying on visitors standing in the aisle to make the layout work.

Demonstration checks before production

List the power, network, screens, mounting arrangements and equipment support needed for the actual demonstration. Identify who supplies each part and who is authorised to install it. Ask the responsible event team to confirm the applicable requirements; do not assume that power locations are fixed or that a structure is permitted because it appeared at another congress.

Use sample or appropriately approved demonstration data. Avoid exposing learner records, employee details or confidential airline information on a public screen. Test the complete presentation on the equipment that will travel, including fonts, video playback and a workable offline alternative.

Product and training claims need review by the exhibitor’s responsible specialists. Keep any limitations visible and identify the context of supporting evidence. A stand contractor can coordinate the physical presentation; that does not make the contractor the authority for aviation training approvals or regulatory claims.

Freight and installation at Estoril Congress Centre

Confirm the delivery address, receiving contact, booking process and permitted arrival time in writing. Establish who unloads and moves the freight to the plot, where empty packaging may go and what happens if a vehicle is delayed. Obtain the handling requirements for any heavy or unusually shaped equipment before dispatch.

Build the schedule backwards from the approved stand handover time. Include installation, service connection, equipment setup, testing and defect correction. With the event approaching, ask the contractor what can actually be delivered rather than relying on a generic six-week or twelve-week promise.

For goods crossing a customs border, have the responsible freight specialist check the documents and return arrangements for the actual route and ownership. The exhibition shipping and customs guide helps structure those questions. It does not turn every movement between European countries into a customs transaction.

Capture the agreed next step

A badge scan or business card does not explain the training requirement. After a conversation, note the topic, relevant constraints, requested material, responsible colleague and agreed follow-up. Use the exhibitor’s approved handling process and explain the purpose of any request form.

Test the tool your team will use and decide how records reach the appropriate colleague. Do not promise automatic CRM integration or a same-week export unless those functions and responsibilities are part of the agreed package. Keep confidential operational detail out of an unattended tablet or visible notes.

Compare the complete booth scope

A useful quotation separates the stand package, additions, graphics, furniture, AV, services, freight, handling, installation, dismantling and return or storage. Identify taxes, options and exclusions as applicable. Check whether the supplier’s responsibility ends at delivery, installation or an agreed operational handover.

Use the exhibition stand budget guide to compare like-for-like scopes. A generic price per square metre cannot establish the cost of a specific simulator display, meeting area or equipment handling requirement.

Send an EATS stand brief

Contact Adam Expo Stand with the confirmed plot, package, current exhibitor documents, equipment specification, presentation plan and budget. Ask for a feasible scope, schedule and responsibility list. Availability, production time and event permissions must be confirmed for the proposed project.

Event information reviewed on 12 October 2026 against the official summary linked above. Detailed build hours, contractor permissions and service deadlines remain matters for the current exhibitor documentation and event team.