Logistics & Automation Madrid 2026: Dates and Stand Guide

Logistics & Automation Madrid 2026 takes place on 11–12 November at IFEMA MADRID, with published visitor hours of 09:30–18:00 on both days. The organiser identifies Halls 2 and 4 for this event. For exhibitors, the immediate task is to confirm the contracted stand, technical requirements and demonstration plan before approving production or freight.

Logistics & Automation Madrid 2026 dates and location

The organiser’s visit information gives the venue as IFEMA, Avenida del Partenón 5, 28042 Madrid. Its published opening hours concern visitors; they are not installation, delivery or dismantling windows. Keep those schedules separate in your operational brief.

The current event website presents logistics, transport, storage, traceability, robotics and automation, and links to exhibitors and programme information. It also identifies the co-located Empack and Logistic & Industrial Build events. Confirm the actual stand and building on your contract and current plan rather than assuming that the combined event footprint describes your allocation.

IFEMA’s event page states that professional visitor admission is free with advance online registration. Exhibiting space and contracted services have separate charges. A visitor registration does not constitute a stand booking or contractor access permission.

Decide what your demonstration must explain

A logistics stand should help a visitor understand the operation being improved, the conditions in which the solution works and what needs checking next. Select one recognisable workflow instead of trying to reproduce an entire warehouse on a small plot.

For example, a software demonstration could show a sample order progressing from receipt to picking confirmation. A physical demonstration could illustrate a single handling task, if the organiser and relevant technical reviewers approve it. These are planning examples, not descriptions of a confirmed exhibitor’s equipment or performance.

Demonstration choice	Information for the stand brief	Fallback if it cannot operate
WMS or transport software	Screen position, approved sample data, connection and operator position	Recorded walkthrough with clearly labelled example data
Moving equipment	Dimensions, mass, operating envelope and review of separation from visitors	Static equipment with an explanation of its intended operation
Traceability workflow	Sample items, reader position and the result visible to the audience	Prepared sequence showing input and output
Service or consultancy	One process diagram, practical questions and space to discuss constraints	Printed or offline diagram

Check equipment before committing to the layout

Give the contractor the equipment specification, including transport dimensions and where its weight is supported. A machine’s total mass alone may not describe the loading at its feet or wheels. Obtain the applicable floor and structural review; a decorative platform does not establish that the load is acceptable.

For moving demonstrations, have the equipment supplier and appropriate technical reviewers assess the operating area, visitor separation, controls and stopping arrangements. Do not assume that a machine used safely in a warehouse can operate unchanged beside a public aisle. If approval or information is outstanding, plan a static display or recorded demonstration.

List power, network and any other required services separately. Include connections, distribution, cable routes and who is authorised to complete the installation. Confirm availability and order deadlines in the current exhibitor documentation instead of borrowing specifications from another IFEMA show.

Choose the stand format from the contracted package

The organiser offers reusable modular stand options. Start by checking what your package already includes. Record the usable dimensions, open sides, supplied walls, branding restrictions, furniture and electrical provision before commissioning additions.

A custom feature is useful when it solves a defined problem: a screen support with the right sightline, secure equipment storage or a conversation area clear of the demonstration. It is not automatically necessary to replace an included package. Compare solutions against the same requirements and obtain approval for any proposed change.

If reusing components, inspect their condition and compatibility with this plot. Calculate adaptation, graphics, transport, handling and storage costs. Reuse can be practical, but a fixed saving percentage should not replace a project-specific comparison.

Plan a visitor route that staff can manage

Keep the first explanation visible from the aisle and the demonstration within the approved stand boundary. Staff should be able to introduce the task, show the result and move a longer conversation to a suitable position without obstructing access.

Test this route on a scaled drawing with real equipment and furniture dimensions. Include the person operating the demonstration, viewers, a person arriving with a question and access to storage. This is more informative than prescribing a universal percentage of floor area for every exhibit.

Prepare concise Spanish and English explanations where appropriate for your team. Use substantiated performance evidence with its test conditions; an exhibition graphic should not turn a laboratory result or customer-specific outcome into a universal promise.

Separate contact capture from a qualified enquiry

The organiser explains its Smart Badge system: visitors can touch exhibitor readers to collect information, with a subsequent email summary. Train staff on the actual tools included in your package rather than assuming every scan creates a complete CRM record or booked meeting.

After a useful conversation, record the operation discussed, relevant constraints, requested information, responsible colleague and agreed next step. Keep only information appropriate to that request and your organisation’s approved handling process. Avoid recording confidential operational details on an unattended public screen.

Final exhibitor readiness checklist

• Match the stand number, hall and dimensions to the current contract and plan.
• Close outstanding technical approvals before dispatching equipment.
• Confirm delivery instructions, handling arrangements and permitted access times.
• Test the demonstration and its offline or static fallback.
• Assign service orders, installation, opening checks and breakdown to named people.
• Confirm return freight, packaging and the condition check for reusable parts.

Budget and contractor brief

Compare the total scope: booked space, stand package, additions, graphics, equipment handling, services, installation, travel, dismantling and return arrangements. Separate included items from options and exclusions. The exhibition budget guide provides a structure for this comparison without treating a generic square-metre price as a quotation.

To discuss a stand with Adam Expo Stand, send the current plot, package specification, equipment details, budget and outstanding approval questions. Ask for a proposed scope and feasible delivery schedule; availability and event permissions need confirmation for the actual project.

Review and sources

Event information checked on 12 October 2026 against the organiser and IFEMA pages linked above. Detailed equipment approvals, installation hours and service deadlines must come from the current exhibitor documentation and the responsible event team.