Feriarte Exhibition Stand: Art Display, Lighting and Delivery

A Feriarte exhibition stand should present each object clearly, support careful viewing and keep handling, documentation and security organised. Begin with the supplied stand details and the exact works you intend to bring. Plan hanging, cases, lighting and conversations around those objects, then coordinate the organiser’s inspection process, delivery, staffing and collection before committing to additional construction.

Feriarte exhibition stand planning for 2026

Feriarte 2026 takes place on 21–29 November in Hall 5 at IFEMA Madrid, open to professionals and the public from 11:30 to 20:30. The event brings together antiques and art galleries; its exhibitor information includes decorative arts, antiquarian books, jewellery, archaeology and contemporary and older art.

For a gallery or dealer, the stand is a temporary viewing environment as well as a place for conversation. Decide what the selection should communicate, which objects need close examination and which staff can answer questions about them. Avoid filling the plot before checking how people will view the work.

Start with Feriarte’s own supplied stand

The current Feriarte guide publishes a space-and-modular-stand package, tariff and additional services. Check your contract and permitted changes. Another IFEMA event does not establish Feriarte’s conditions.

Obtain the actual usable dimensions, wall positions, front opening and included lighting before preparing the object layout. Ask the appointed stand provider how changes should be submitted. A plan based on the gross rented area can misplace a cabinet or leave insufficient viewing distance once wall thickness and other features are considered.

Additional display furniture, cases, graphics or lighting should solve a defined need. Identify which items are rented, brought by the exhibitor or made for the project. Establish the permitted attachment method and responsibility for any alterations before production. An attractive rendering does not establish that the proposed installation is authorised.

Build the layout from an object schedule

Create one reference sheet per work with an identifier, dimensions, weight, condition reference and proposed location. Include the frame, case or support as well as the object itself. Record who can approve handling and presentation decisions. Keep this schedule aligned with the gallery’s documentation and the organiser’s submission process.

Object group	Viewing need	Planning questions
Paintings and framed works	View the image without glare or obstruction	What are the complete frame dimensions and the approved hanging arrangement?
Sculpture and decorative objects	Understand form from suitable viewpoints	What support, stability and handling method have the responsible specialists agreed?
Small jewellery or collectables	Inspect detail with controlled staff assistance	Who controls case access and supervises examination?
Antiquarian books and works on paper	Read and inspect an appropriately presented selection	What support and exposure conditions are suitable for each item?
Furniture	Understand scale, finish and construction	Can staff open or explain features without blocking the route?
Mixed gallery selection	Follow a coherent curatorial grouping	Are labels, spacing and conversations consistent across the display?

Test the arrangement with the actual dimensions rather than thumbnail images. Allow room to step back from a large painting, examine a case and move past a seated conversation. Keep circulation clear and provide a place for staff materials that does not compete with the objects.

Plan lighting around the works

Lighting should support accurate viewing while respecting the object’s condition and sensitivity. The Canadian Conservation Institute explains that exposure combines light intensity and duration, and materials differ in sensitivity. A universal colour temperature or a brighter spotlight is not a complete conservation decision.

Give the lighting specialist the object list and any requirements supplied by the responsible conservator or lender. Review glare, reflections and the appearance of adjacent works. Check from the visitor’s viewing positions, including seated viewing where relevant. A presentation mock-up can reveal problems before the full display is installed.

For sensitive pieces, agree the acceptable lighting and exposure arrangements with the appropriate professional. Confirm how they will be checked at handover and maintained during the fair. Avoid changing glazing, frames or supports merely to solve a lighting issue without the owner’s and specialist’s approval.

Coordinate inspection, delivery and collection

The guide schedules goods entry on 17–18 November, inspection on 19 November and removal on 30 November; no packing or removal on 29 November. Confirm your operative instructions.

Work backwards from the inspection-ready display. Establish when the stand is available, when cases and supports must be installed and who receives the objects. Coordinate the specialist shipper, gallery representative and installation team so that work around the objects is completed in the correct sequence.

Make the documentation easy to match to each work. Establish who holds it, who answers a query and who records a requested change. Admission and permission to move an object are organiser processes; a stand builder cannot promise that every piece will be accepted or released.

Agree the return route before delivery. Identify packing locations, responsible handlers, inventory reconciliation and collection contacts. If a sale changes the destination, update the arrangements and required permissions rather than assuming the buyer can remove the object immediately.

Arrange security and condition records

Use an inventory with dated condition references at the handover points agreed by the gallery and shipper. Confirm who checks the object, case, frame or packing and how discrepancies are recorded. Keep ownership and custody responsibilities clear between the exhibitor, transport provider and any installation specialists.

Plan case keys, staff access and the procedure for supervised examination. Avoid leaving access decisions to whoever happens to be nearest the display. Review overnight arrangements and object cover with the responsible provider; a construction quotation should not be assumed to cover the artworks or every transport stage.

Store sensitive object and client records in an appropriate place. Public labels and sales information should follow the gallery’s policy and event requirements. The team should know which documents can be shared and which requests need the authorised representative.

Compare a complete Feriarte exhibition stand budget

Separate the organiser’s contracted space-and-stand package from additional presentation work. Itemise agreed wall or lighting changes, cases, plinths, graphics, furniture, object transport, handling, storage, collection and staffing. Mark exclusions and the party responsible for each order.

Use the actual Feriarte contract and current service quotations. Generic shell, modular or bespoke prices do not describe the supplied package and should not be added as if all three were interchangeable event options. Ask for a dated proposal with change terms rather than applying an assumed rush surcharge.

Assess reusable display elements against the next confirmed event and the objects they must support. A case, plinth or lighting component needs to fit the next venue’s rules and practical needs. Reuse is a project decision, not an automatic saving or a reason to compromise presentation.

Staff the full fair and manage enquiries

Prepare a rota with someone available who can answer object-specific questions and authorise the next commercial step. Brief colleagues on appointment handling, supervised viewing and where to find the relevant documentation. Include breaks and a clear handover between shifts.

The guide requires maintained presentation and controls replacement works and reconfiguration during opening. Coordinate changes with the organiser.

Record the object discussed, information requested and agreed next action. Handle contact details under the applicable notice and lawful basis; a notebook or digital tool is not automatically compliant or non-compliant on its own. Follow up with the specific documentation or appointment promised.

Frequently asked questions

Is Feriarte open to the public?

Yes. The published schedule covers professional visitors and the public. Check the organiser’s ticket information for the applicable access arrangements.

Should we commission a separate custom structure first?

Start with the supplied stand and your confirmed contract. Review permitted changes and presentation needs before commissioning additional work.

Can we pack immediately after public closing on the final day?

Align the shipper’s booking with the organiser’s goods-removal instructions, distinguishing public attendance from collection.

What should the project team receive?

The booked stand plan, current guide, object schedule, handling and presentation requirements, agreed documentation process and named decision-makers.

Discuss your Feriarte display project

Adam Expo Stand can help assess the permitted presentation work and delivery scope for your booked stand. Send your Feriarte exhibition stand brief with the supplied plan, object dimensions and current organiser instructions to discuss a proposal.