Exhibition Stands at Madrid Event Venues: Planning Checks

Quick answer: Plan exhibition stands at Madrid event venues against the exact event, building, room and allocated area. Confirm venue availability, permission to install, technical requirements, delivery access and the agreed scope before commissioning structures.

Adam Expo Stand publishes this guide and offers stand design and delivery services. Ask each supplier, including us, to identify its actual role, relevant project evidence, team, partners and availability for your location.

Confirm the venue’s current name and activity

Venue reference	Current preparation check
IFEMA Madrid	Use the event manual, allocated hall and plot plan with the venue’s current participation requirements.
Former WiZink Center	The arena’s official name changed to Movistar Arena from 2025. Confirm the specific event space and installation arrangements.
Palacio de Congresos, Castellana	Do not assume commercial event activity is available; check current status with the operator and organiser.
Other arenas, congress centres and outdoor sites	Obtain the exact address, area, current permission and event-specific documents.

The arena’s official naming announcement records the change from WiZink Center to Movistar Arena. Use the current name when requesting access and technical information, while recognising that older project records may use the former name.

Madrid tourism’s Palacio de Congresos information states that commercial activity remains suspended during refurbishment, while building B houses UN Tourism. Do not confuse this Castellana building with another Madrid congress venue or treat the office opening as confirmation that exhibition space is available. Status checked on 10 October 2026; reconfirm before planning.

Start with the allocated area and permitted activities

Gather a dimensioned plan, event schedule, visitor routes and service locations. Specify reception, product display, demonstrations, meetings, sponsor activities or research posters. Confirm which activities and structures are permitted in the allocated area.

For an arena or shared event space, coordinate the installation with the event production team. Do not transfer trade-fair assumptions about loading, floor protection, mounting or access windows to another building. Obtain the relevant requirements in writing.

IFEMA: use the current event documents

Review IFEMA’s participation regulations together with the specific edition manual. Check plot conditions, approvals, materials, services, access, installation and removal. Assign responsibility for each submission and service order.

A fixed height limit, universal 30-day submission rule or 25% late surcharge cannot describe every IFEMA project. Use the design criteria and current tariff for the actual event. Confirm authorised logistics arrangements rather than assuming all deliveries must use one named company.

Meeting rooms, fitting areas and enclosures

Define capacity, furniture, accessibility, privacy, ventilation and the activity inside. Have the competent team review structure, loads, services, evacuation and any ceiling or enclosure. Do not use a generic room dimension or exit width as a substitute for the applicable design assessment.

For acoustic requirements, specify the target conditions and how performance will be assessed. A panel’s laboratory rating does not establish the sound reduction of an assembled room in a busy hall. Include doors, openings and adjoining activities in the review.

Poster panels and information displays

Ask the organiser for poster dimensions, orientation, mounting method, numbering and permitted positions. Check readability, stability, visitor access and circulation with the proposed layout. Agree who prints, installs, replaces and removes material.

For outdoor installations, have the competent specialist assess the site, exposure, structure, ballast and operating limits. Do not assume a generic weighted panel withstands a stated wind speed or may operate without site approval.

Logistics, handover and removal

Confirm delivery gate, booking process, permitted vehicles, unloading, lifting, packaging storage and staff credentials. Coordinate the actual access period with production, rehearsals and other contractors. Include a contingency for a late or damaged component.

Agree handover checks, unresolved issues, the opening-hours contact and contracted support. Before removal, identify components to return, keep, repair or recover, with ownership and destination recorded.

Request a comparable proposal

Supply event, edition, address, allocated area, manual, activities, equipment, audience, team, budget and decision dates. Compare design, production, graphics, furniture, equipment, technical services, logistics, installation, support and removal, including exclusions.

Share your Madrid venue brief with Adam Expo Stand to confirm location, team, partners, proposed scope and availability. Photographs and written project responsibilities are more useful evidence than an unsupported supplier ranking.