Didacta Exhibition Stand: Demos, Costs and Delivery for 2027

A Didacta exhibition stand should help educators examine a learning resource, try a tool and discuss whether it fits their setting. Start with the actual teaching task, audience and booked plot. Plan demonstrations, conversations, storage and services together, then agree the delivery scope, complete costs and testing programme before approving the design.

Plan for Didacta 2027 in Hannover

The organiser lists Didacta 2027 for 23–27 February at the Hannover exhibition grounds. The event alternates between locations, so documents and arrangements from another edition should not be assumed valid for Hannover. Confirm your hall, stand number, plot dimensions, open sides and booking inclusions.

Use the current exhibitor documents to establish technical reviews, service ordering, build-up, unloading and dismantling. Public exhibition dates do not establish contractor access or the time available to install classroom furniture and connect demonstration devices. Record the relevant deadlines and assign a person to each submission or order.

Define the educational presentation before the architecture

Decide what a visitor should understand after a short introduction and what requires a longer demonstration. A publisher showing classroom resources needs different furniture and storage from a software company presenting a platform or a supplier demonstrating vocational equipment. Choose the activities first, then test how they fit the plot.

Specify the intended age group, subject, setting and use case in the message where relevant. Give the team a clear way to explain what the product does and who it is for. Avoid using noise, games or technology merely to fill the stand; each feature should support a defined presentation or discussion.

Offer	Activity to plan	Brief information
Books and teaching materials	Browsing, comparison and discussion	Sample quantities, shelving, reading positions and replenishment
Digital learning tools	Guided or individual demonstration	Devices, accounts, connectivity, power and approved demo content
Classroom furniture	Trying and comparing configurations	Actual dimensions, weights, movement and usable routes
Vocational equipment	Supervised explanation or permitted demonstration	Operating needs, handling and technical review
Institutional services	Consultation and scheduled meetings	Participants, privacy, seating and supporting information
Team and stock	Daily operation and reset	Staff roles, secure storage, cleaning and return inventory

Use our custom stand planning guide to turn the activity brief into layout and supplier questions.

Test a small classroom demonstration on the plan

Draw the presenter, screens or physical resources, the participating group and any people waiting. Check whether someone can join, leave or reach a meeting while a demonstration is running. Keep product handling within the intended area and review access routes, floor transitions and cable management with the responsible design team.

For a seated activity, use the actual chair and table dimensions. For browsing, check whether people can inspect a sample without blocking its label or the next visitor. For a screen presentation, review sightlines, reflections and text size from the intended positions. A large screen does not resolve a poorly structured demonstration.

Review how scheduled sessions affect other conversations. If sound is necessary, confirm the permitted arrangement and test it at an appropriate level. Plan storage for bags, coats, spare materials and packaging so the demonstration surface does not become a general dumping area.

Make digital demonstrations dependable

Provide device and network specifications to the relevant suppliers. Agree who supplies hardware, configures accounts, orders connectivity and tests the complete presentation. Where feasible, prepare an approved offline example or recording that the presenter can use if the live service is unavailable.

Use demonstration accounts and approved sample content rather than improvising with real pupil records. Ask the responsible product and privacy teams to approve access, data and any visitor recording. A badge scan or interactive activity should have a clear purpose and a process staff understand.

Include a reset procedure between demonstrations: return the device to the intended screen, clear the previous interaction as appropriate and check that the next user can begin. Provide a named support contact and agree the coverage required in the proposal.

Compare custom, modular and rental proposals fairly

Ask each supplier to price the same activities and responsibilities. A modular system may support repeat configurations, a custom element may solve a particular display problem, and rental may suit a limited programme. Check the actual components, finish, equipment integration and installation needs rather than assuming one format always provides the best value.

Compare design, drawings, technical evidence, production or rental, graphics, shelving, furniture, lighting, AV, freight, handling, installation and dismantling. Add venue services, cleaning, waste, insurance, storage and return where applicable. Our turnkey buyer’s guide helps identify inclusions and supplier interfaces.

Agree exclusions, payment responsibility, design approval and how changes will be priced. An offer described as turnkey should still identify the work included, the specialist suppliers and what the exhibitor must provide. Do not assume show support or device troubleshooting is included without checking the scope.

Use evidence for reuse and environmental claims

Record which parts will return, how they are packed and stored, and who checks them before the next event. Compare repair, graphic updates, transport and reinstallation with the next plot and programme. Components need to remain suitable and in usable condition; being modular does not establish unlimited reuse.

For material claims, ask what the evidence covers: a particular product, supplier or process. A recycled-content statement or certification does not automatically describe the whole stand’s environmental impact. Make specific claims that match the documented material and planned use.

Programme installation and handover

Work backwards from the agreed handover using the event’s actual access and service deadlines. Include drawings, reviews, production decisions, sample delivery, freight, unloading, installation and digital integration. Distinguish crew admission, vehicle arrangements and handling services.

At handover, walk through a demonstration with the presenting team. Check furniture stability and condition, graphics, lighting, accounts, content, connections and the agreed inventory with the responsible suppliers. Record outstanding items and their owners, then confirm the dismantling, crate return and collection arrangements.

Prepare conversations and measure useful outcomes

Brief staff on the educational use case, demonstration sequence and when to involve a product specialist. Agree what a visitor can take away and what information is needed for the requested next step, such as a resource sample, technical discussion or follow-up appointment.

After Didacta, review completed follow-up, relevant enquiries and appointments against your original objectives. Record common questions and layout problems for the next brief. Visitor counts and social impressions can provide context, but they do not by themselves establish financial return or educational effectiveness.

Frequently asked questions

Does a Didacta stand need a game or VR experience?

No single interactive format suits every brief. Choose an activity that helps the intended visitor understand the resource or service, and check its space, staffing, operating and cost requirements.

How early should we start?

Use the current event deadlines and the proposed design’s production, review and delivery needs. Ask suppliers to confirm an achievable programme instead of relying on a universal month-by-month schedule.

What should we send for a proposal?

Share the event, plot, audience, educational use case, products, device requirements, budget and reuse plans. Discuss your Didacta stand brief with Adam Expo Stand to define layout, services, costs and delivery responsibilities.