Shell Scheme Stand Furniture and Poster Panels: Order Checks

Shell scheme stand furniture and poster panels should be ordered against the package you actually booked. Some packages include furniture and lighting; others require separate orders. Confirm the included items, usable dimensions, permitted graphic fixings, production requirements and event deadlines before buying or hiring anything.

A label such as “shell scheme” does not establish a universal furniture list, panel size or price. This guide helps you turn the booking specification into a checked order and a practical delivery plan.

Check the booked package first

Obtain the current specification for the exact event, edition, stand type and plot. Compare it with your booking confirmation and any agreed upgrades. Record walls, fascia, floor covering, furniture, lighting, power, storage, cleaning and graphics as included, excluded or awaiting confirmation.

Official examples demonstrate why this matters. The MWC Barcelona manual currently describing the 2027 shell scheme lists a furniture package. The BOA Annual Congress 2026 manual says furniture is ordered separately. These are examples for those events, not rules for every European exhibition. Reconfirm your own edition’s documents.

Ask whether unused included items can be removed, substituted or credited. Do not assume opting out produces a refund. Identify who can approve changes and where the final plan will be recorded.

Select furniture for the intended activity

Mark the furniture on a scaled layout with products, open sides, doors and services. Choose quantities and dimensions around the conversations, demonstrations and staff tasks you expect to support. A suggested set of one counter and two stools is not suitable for every small stand.

• Check whether visitors need seated discussion, standing product inspection or both.
• Consider accessible use and alternative meeting arrangements with the responsible design team.
• Keep furniture, opened cupboard doors and staff positions within the plot and clear of agreed routes.
• Provide storage for operational supplies and personal belongings where appropriate.
• Confirm equipment supports, display loads and installation requirements with the supplier.
• Check actual dimensions, finishes, condition expectations and permitted substitutions.

Evaluate the proposed arrangement from the approaches visitors will use. A counter may be helpful for reception or may obscure a product in a particular position. Test that specific layout rather than claiming one furniture style always attracts or deters leads.

Request the actual graphic templates

Ask for the wall system, visible panel dimensions, upright positions, fascia dimensions and approved artwork templates. Confirm whether a platform, storage area or electrical equipment affects usable space. Do not copy a panel size from another supplier’s catalogue.

Distinguish finished graphic size, visible area and overall structural dimensions. Check bleed, safe areas, seams, artwork scale, resolution and colour requirements with the production supplier. Use the exhibition stand graphics guide to prepare the proofing questions.

Label each graphic to match its position on the approved plan. Review important wording, translations, images and permissions before release. Agree who signs off content, dimensions, colour proof and production.

Confirm permitted attachments and removal

Request written fixing instructions from the shell scheme contractor. An adhesive or hook-and-loop product is not automatically approved for every panel surface. Ask about load limits, removal, residue and responsibility for damage.

Heavy displays and screens need a suitable approved support; do not treat a poster fixing method as permission to mount equipment. Refer structural or electrical alterations to the responsible contractor. Preserve the package’s agreed assembly and dismantling responsibilities.

Confirm who removes graphics and how hired panels must be returned. Record the condition of received furniture and wall surfaces through the supplier’s handover process. Notify the responsible contact promptly about missing, damaged or substituted items.

Compare complete costs

Cost group	What to confirm
Furniture	Included allowance, extra hire or purchase, substitutions and return conditions
Graphics	Design, translation, proof, printing, fixings, installation and removal
Delivery	Transport, access, handling, installation and collection responsibility
Repeated use	Packing, storage, inspection, cleaning, repairs and replacement artwork
Event services	Actual orders, taxes, current charges and any applicable deadline terms

Request equivalent specifications in competing offers. A combined furniture-and-graphics range from another country or event does not establish your price. Avoid adding an assumed surcharge when the actual offer already includes the service.

Compare rental, purchase and existing stock

Compare the confirmed programme and complete costs of each option. Rental may simplify particular arrangements, but delivery, installation and collection must still be confirmed. Purchase involves ownership, storage, handling and condition management. Existing stock may be suitable if dimensions, transport and event requirements work.

There is no universal rule to buy after two, three or four shows. Reuse depends on the actual item, cost, condition and future requirements. Ask for material-specific packing and care instructions rather than assuming every fabric folds or every rigid panel becomes unusable after one event.

Build an order and delivery schedule

Record the organiser’s order deadlines and supplier’s confirmed approval, production, shipping and installation dates. Allow agreed time for proofing and corrections. A generic five-day production estimate or three-week ordering rule cannot guarantee delivery for your event.

Assign an order owner and a receiver. Give the supplier the event, hall, stand number, permitted access window and delivery contact. Confirm when the stand will be ready to receive furniture and graphics and when it must be handed back.

If a deadline has passed, ask the authorised supplier what remains possible and obtain written confirmation of availability, price and delivery. Do not assume an on-site reserve or nearby printer can solve every late change.

Frequently asked questions

Does shell scheme always exclude furniture?

No. Read the specification for the booked package; inclusions differ between events and package types.

Are poster panels a standard size?

Use the current template for your actual wall system and location, including visible areas and uprights.

What should I send Adam Expo Stand?

Send your package specification, plot plan, activities, furniture needs, graphics and dates. Request an itemised proposal with clear production, installation and return responsibilities.