Exhibition Stand Builders in Frankfurt and Hannover: Project Brief

When comparing exhibition stand builders in Frankfurt or planning a stand for HANNOVER MESSE, start with the booked venue, event edition and operating brief. Frankfurt and Hannover require separate project checks. Share the correct organiser documents and ask each supplier to price the same design, services and delivery responsibilities.

This guide explains what to include in the enquiry, how to compare proposals and what to confirm before production. It does not set universal construction heights, approval deadlines or prices for German trade fairs. Use the current instructions for your actual booking.

Separate the Frankfurt and Hannover project requirements

Confirm the event name, edition, hall, stand number and allocated dimensions before requesting a design. Identify open sides, nearby access routes and any information the organiser provides about the plot. If you are planning more than one event, prepare a separate requirements sheet for each.

Messe Frankfurt provides a portal for stand constructors and event agencies with technical and service information. For HANNOVER MESSE, consult the organiser’s download centre for the edition you book. The linked Hannover page concerns 2027; confirm that it matches your project before using its documents.

Prepare a brief for exhibition stand builders in Frankfurt

Describe the work the stand must support. A supplier needs more than the plot size and a reference image to produce a comparable quotation. Include the product displays, demonstrations, meeting arrangements, staff requirements and materials to be stored.

• Provide the current stand plan and organiser documents.
• List the dimensions and weight of exhibits and any handling requirements.
• Describe demonstrations, including equipment, services and the people responsible for approving the setup.
• Estimate simultaneous meetings, staffing and visitor activities.
• List screens, furniture, graphics or components you already own.
• State the requested design, production, transport, installation and dismantling scope.
• Identify approval contacts and the organiser’s access and submission dates.

Mark provisional details clearly. If the product list or demonstration plan is incomplete, ask the supplier to explain the assumptions behind the proposal and the effect of later changes. Keep the same brief for each shortlisted contractor.

Compare supplier evidence and responsibilities

Review relevant completed work and ask the supplier to explain its role in those projects. Photographs show appearance; they do not establish who designed, fabricated, transported or installed the stand. Ask about the people responsible for your project and the arrangements for the event location.

Request an itemised quotation with the drawing version and scope attached. Identify included graphics, furniture, lighting, presentation equipment and storage. List exclusions and items supplied through the organiser or another contractor. Confirm who places service orders and who carries their cost.

Compare each quotation against the same brief

Area	Evidence to request
Design	Dimensioned layout, display positions, usable space and the approved drawing version.
Production	Materials, finishes, graphics, component list and the approval process.
Venue services	Ordering responsibilities, required information, deadlines and quoted inclusions.
Logistics	Delivery and collection plan, handling responsibilities and packing arrangements.
Installation	Site lead, agreed access period, handover checks and outstanding-action process.
After the event	Dismantling scope, retained items, storage and any adaptation proposal.

Check technical requirements before production

Ask the responsible project lead to review the proposed structure against the current instructions for the booked event and hall. Identify which documents, calculations or approvals are required for that proposal. Record who prepares them, who submits them and who follows up on organiser questions.

Confirm the planned equipment and services early enough to coordinate them with the design. Electrical supply, network connections, suspended elements or working demonstrations can affect the layout and delivery plan. Do not carry a requirement from another venue into the project without checking it.

Keep a controlled set of drawings and artwork files. When a change is approved, record its effect on cost, production and delivery. Ensure the installation lead receives the agreed version.

Build a comparable budget

A generic cost per square metre cannot establish your project budget. Compare written quotations for the same brief and identify what each total excludes. Separate the stand supplier’s scope from organiser charges, travel, accommodation, staffing and other exhibitor costs.

For a stand used in both Frankfurt and Hannover, request separate event costs and a reuse plan. Confirm which components are retained, how they travel, where they are stored and what must be changed for the next plot. Do not count a second-event saving until the proposal explains the adaptation and delivery costs.

Plan installation, handover and dismantling

Work backwards from the organiser’s confirmed access periods. Agree design and artwork approvals, production milestones, delivery arrangements and handover time. Name the exhibitor contact authorised to approve changes and the supplier contact responsible on site.

At handover, check the agreed structure, graphics, furniture, presentation equipment and ordered services. Test the materials your staff will use and record unfinished items with an owner and completion time. After the event, reconcile retained components, damage reports and storage records against the dismantling scope.

Review results for the next stand brief

Collect staff observations and operational evidence after the event. Record where visitor activities worked well, where access was difficult and which services needed attention. Review contact follow-up and project costs using definitions agreed by your team.

Use those findings to update the next brief. A change in stand design alone does not guarantee more qualified enquiries or revenue. For project support, review our stand design services and exhibition services, then request a proposal for your actual booking.

Frequently asked questions

Can the same stand be used in Frankfurt and Hannover?

Possibly. Check its condition, dimensions and configuration against each booked plot and event’s requirements. Request a written adaptation, transport and storage scope.

Who should order the venue services?

The quotation and project plan should name the responsible party for every service and identify who pays. Confirm the arrangement before placing orders.

Which technical deadlines apply?

Use the organiser’s current deadlines for the specific edition and proposed stand type. Confirm submission responsibilities with the project lead.

How should I compare stand builders?

Send the same brief, review relevant project evidence and compare dimensioned layouts, itemised scope, exclusions, responsibilities and delivery plans.